A web application managed by the International Office to offer assistance and guidance to students in the Passau location. This platform caters to various student categories, including outgoing students, exchange students, and those navigating regulations to enhance their experience and simplify life in Passau.
**Requirements**
Passau stands out as an excellent city hosting numerous international institutions in Germany, attracting a diverse community of both international and native-speaking students. Recognizing this diversity, the application incorporates a language switch feature between English and Deutsch for the convenience of all users. The platform primarily caters to two user roles: administrators and students. Each user is required to set up their account by providing the necessary details, with this one-time setup paving the way for individualized and ongoing usage of their accounts.
**Administrators**
Admins manage user accounts, ensure proper permissions, oversee content, troubleshoot problems and ensure data security. Administrators generate reports on user activity, analyse data for improvements, and configure system settings. Collaboration with other administrators and regular updates contribute to a well-organized and efficient educational platform, promoting a smooth user experience for students while ensuring the security and accuracy of educational information and resources.
**Students**
Each student can access the latest news about universities, schools, upcoming intakes, and events, with the option to register for their preferred events. Upon arriving in Germany, international students will receive guidance on crucial steps to facilitate a smoother settling process. Additionally, the platform offers essential links and URLs, ensuring students have easy access to the resources they need during their stay.
**Personas**
Persona A
Sanjay Sathya is a first-semester student and he would like to study abroad, especially in Passau
Goals:
• Attain admission to a well-regarded university in Passau, Germany.
• Swiftly acclimate to the novel academic and cultural surroundings.
• Establish a strong network with fellow international and local students.
• Gain familiarity with German culture and language.
Challenges
• Navigating cultural variances and overcoming language barriers.
• Grasping academic expectations and comprehending coursework structures.
• Efficiently managing finances throughout the study.
Persona B
Arya has already been admitted to a renowned university.
Goals:
• Achieve academic excellence and utilize the advanced curriculum to propel career development.
• Establish meaningful connections with professors and industry experts to explore research
opportunities.
• Cultivate a diverse network comprising both international and local peers for a well-rounded academic and social experience.
Challenges:
• Striking a balance between academic responsibilities and part-time job commitments.
• Actively integrating into the local community, seeking to build meaningful connections.
• Navigating bureaucratic processes associated with visas and residence permits.
Persona C
Ram is a system admin with many years of experience.
Goals:
• Ensure the stability of the educational website's technical infrastructure.
• Supervise server configurations, updates, and security protocols.
• Resolve technical issues promptly to sustain uninterrupted website functionality.
• Monitor website performance, proactively addressing scalability concerns for optimal user experience
• Perform regular backups to maintain data integrity and uphold security standards.
Challenges:
• Guaranteeing high availability and minimizing downtime during peak usage periods.
• Identifying and addressing security vulnerabilities to mitigate potential threats.
• Orchestrating system updates seamlessly without disrupting ongoing educational activities.
**Use Case Diagram** 
